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Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested.

The intended contract is a firm-fixed price contract.

A SBA Non-Manufacturer Rule Waiver will not apply if this requirement is set-aside for small business. It does apply to all other socioeconomic small business categories.

The Puget Sound VA Medical Center (VAMC) requires an ART (Alderson Radiation Therapy) Phantom, Brand Name or Equal.

Potential contractors shall provide, at a minimum, the following information to Denise.Patches@va.gov.

1) Company name, address, and point of contact, phone number, e-mail address, and DUNS.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 811210 Electronic and Precision Equipment and Maintenance. To be considered a small business your company must have fewer than 1,000 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

5) Only authorized representatives/providers of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.

Responses are due by 5/19/2023 10:00 am PST, to the Point of Contact.

Shipping Address:
Puget Sound VA Medical Center
1660 S. Columbian Way
Seattle, WA 98108

Point of Contact:
Denise Patches
Contract Specialist
Denise.Patches@va.gov

Salient Characteristics

Salient Characteristics for the ART (Alderson Radiation Therapy) Phantom Brand Name or Equal
.
Brand Name or Equal Item: ART Phantom. (Alderson Radiation Therapy)
Essential/significant physical, functional, or performance characteristics.
Intended Use
- Provides integrated tests of the entire chain of treatment planning and delivery.
- Essential for End-to-End Testing, starting with CT imaging, then treatment planning, then Pre-treatment delivery verification.
- Commissioning VMAT (Volumetric Modulated Arc Therapy) TBI (Total Body Irradiation) technique and the implementation of any new clinical procedure.
- Treatment Planning Dose Verification

a) Compatibility
- Bone-equivalent, soft tissue-equivalent, and lung tissue equivalent materials
- Compatible dosimetry holders to accommodate various types of dosimeters such as, OSLD, TLD, MOSFET detectors, as well as LANDAUER OSL MicroSTAR and nanodot holders.
- Pathology or fractures based can be ordered as needed
b) Dimensions
- Length 175 cm
c) Industry Standard

Follow ICRU -44 Standards (International Commission on Radiation Units and Measurements)
d) Purpose
- Indispensable Quality Assurance Tool
- Accurate Patient Dose Verification of the planned Dose from the Treatment Planning System.
- Test the Heterogeneity Correction, because the ART phantom is embedded with bone-equivalent,
soft tissue-equivalent and lung tissue equivalent spaces.
- Perform CT scans on a phantom with the anatomy close to the human body
- Possibility to perform IGRT (Image Guided Radiation Therapy) on a phantom for Table shifts verification, using kV-CBCT, prior to patient Irradiation.
- Ability to perform 3D Dose Calculation in the Treatment Planning System
- Perform End-to-End Testing when implementing new clinical procedures
Imaging (CT scan) à Treatment Planning à IGRT (Image Guided Radiation Therapy: kV-CBCT)

e) Governing Body or Organization
- GT Simulators by Global Technologies (www.GTSimulators.com)

1) Complete generic identification
- Male Art Phantom (Sections 0-35) Without Hole Grid. Internal and external Assembly Systems.
2) Applicable model/make/catalog number
- ART-200X
3) Manufacturer name
- RDS Radiology Support Devices, In

DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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