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Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Non-Manufacturer Rule is not applicable.

The Department of Veterans Affairs, NCO20 is looking for sources of the following:

Item
Qty
12x60 foot new MRI transportable unit built to the specifications of the GE Signa Voyager 1.5T MRI system.
1
Minimum 1-year parts and labor warranty
1

Salient Characteristics:
All specifications of this Magnetic Resonance Imaging (MRI) transport trailer must follow all manufacturer s (GE) (OEM) requirements and all applicable safety regulations. Coordination with the manufacturer is critical during the installation of the MRI machine into the trailer.

Essential/significant physical, functional, or performance characteristics.

MRI Trailer
Overall length: 60
Overall height: 13 -6
Overall width: 12

Custom Chassis:
Custom built dual twin I-beam flat floor aluminum chassis
Four (4) fixed jack stands for rear of trailer
Two (2) manual landing legs with pins located in the front of the trailer
All aluminum wheels and radial tires
Air ride suspension
Spread axle with air ride rear suspension
Anti-lock brakes

Custom Body:
Wall construction to include aluminum tube
Magnetic steel shielding per OEM requirements for VA Puget Sound specific 1.5T MRI system to be integrated into unit. Gauss line will be maintained below 5 gauss at any point beyond 6 from any side wall
Exterior sheet 0.50 raw aluminum
Entire unit painted white
Polyurethane spray foam insulation between tubes to provide barrier to heat, cold and noise
Vapor barrier installed on floor of trailer to resist moisture
Drip rails over main entry door and all along the top of the unit
Mirror image orientation with entry doors located on the driver s side of the unit

Exterior Features
All aluminum lower belly box compartment area. To include lockable storage with aluminum insulated doors and gas cylinders
Staff entry door and stairs for direct access to unit
Bubble levels mounted on the unit
Swinging door (into MRI trailer) to allow for unit to connect to Zone 2 MRI trailer
Vinyl skirting around perimeter of unit to protect exposed areas to the elements
Steel combination lockbox mounted on the front of the trailer for key storage

General Layout
Unit will meet all specifications that the MRI OEM has developed regarding the siting and installation of their MRI system into a transportable unit
Mirror image orientation
MRI scan room at the rear of the unit
Technologist control room in the middle of the unit
Linen storage area with shelves for clean and soiled linen
Swing door to allow for direct connection between zone 2 MRI trailer and MRI trailer
Front equipment room for OEM computer equipment and transportable support systems including electrical and HVAC systems

Flooring
Plates to mount system and equipment in Scan Room and equipment room.
Single piece vinyl flooring throughout entire trailer to include plywood sub flooring

Walls, Cabinets and Counter Tops
Solid surface countertops in Scan Room and Control Room
Cabinetry located in the Scan Room and Control Room
Coil and phantom storage in scan room
Walls to be built with hospital grade wall covering for ease of cleaning and longevity

Ceiling and Lighting
Fully dimmable LED lights to be provided throughout the trailer
Sound reducing drop ceiling with acoustical ceiling tiles
Ceiling to include A/C louvers for proper dispersion of air flow
Separate lighting controls located in each room

Magnetic Shielding
Shielding per manufacturers specifications in the Scan Room on each wall and the back of the unit where the rear door is located
Gauss field will be maintained below 5 at all points 6 away from outside walls
44 wide pneumatic scan room door

RFI Shielding
Aluminum RFI shielding lightweight and non-oxidizing. Installed to the specifications of the system manufacturer. Third party RFI testing company to confirm compliance

RF Windows
Window between the Control Room and Scan Room is designed for ease of viewing but also RFI compliance
Auto fogging capability for privacy

Communications
Three (3) Phone, fax, and Seven (7) data connection conveniently located in Control Room and lower compartment. (2) 15.24m Hubbell Data cords and (1) Phone cord supplied with unit.

Electrical Requirements
Main 480 Volt AC disconnect for system located in lower compartment
Electrical distribution panel located in Equipment Room to allow for ease of serviceability and maintenance
480-volt, 3 phase power
Shore power cable provided in the underbelly storage compartment
12-volt DC charger/inverter provided
Interior Emergency lighting installed to provide illumination when the unit has lost power
DC power supply in belly box area along with another power supply for the battery charger
45kw on board generator to provide emergency back-up power in the event of power loss. Generator provides sufficient power to run cold head to prevent helium loss, HVAC system, and transportable lights
Automatic Transfer Switch that starts generator if shore power supply is interrupted
The generator does not provide sufficient power to support scanning operations

Air Conditioning/Heating
Northern Air combination HVAC/Chiller system mounted at the front top of the transportable unit. This system provides both environmental heating and cooling as well as all chilled water requirements for the MRI system. NOTE: This system eliminates the need for an OEM supplied external chiller
Separate air supplies to go to the different rooms
Louvers in the ceiling are designed for minimum downdrafts but still maintain proper air flow throughout the unit
Thermostats are set at out facility before shipping to maintain proper temperature

Miscellaneous
AM/FM stereo receiver with CD and iPOD interface installed in Control Room. Speakers to be installed in unit
Site Planning Guide to be provided at time of deposit received
Manuals for all components to be provided on board unit at time of delivery
Fire extinguishers, handheld ABC all purpose, located in each room
Fire suppression system (Dry System)
Code Blue Alert System
Nurse Call Alert System
Prep for customer supplied patient injector
Install customer supplied patient injector
Sky Factory Sky light 6 x4 over MRI Table in scan room
Wall mural in scan room
Medical Gas Outlets: 02/Air/Suction; Provide outlets in the scan room and outlets in the underbelly compartment
Wave guide pass through scan room wall
Custom candy cane quench vent
MRI install coordination between OEM and trailer manufacture needed
Rigging support to OEM installation team during mechanical installation process at trailer company production facility
Transportation to Everett CBOC
Warranty: Minimum 1-year parts and labor warranty

Potential contractors shall provide, at a minimum, the following information to robert.hamilton8@va.gov.

1) Company name, address, and point of contact, phone number, e-mail address, and DUNS.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 336212 Truck Trailer Manufacturing. To be considered a small business your company must have fewer than 1000 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.

(c) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.

(d) Please identify the country of origin for all items.

Responses are due by 05/26/2023 3:00 PM EST, to the Point of Contact.

Shipping Address:
Everett Veterans Center
1010 SE Everett Mall Way #207
Everett, WA 98201

Point of Contact:
Robert Hamilton
Contracting Officer
robert.hamilton8@va.gov

Attachments/Links