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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24523Q1178
Posted Date:
Thursday, September 7, 2023
Response Date:
Tuesday, September 12, 2023
Product or Service Code:
3610
Set Aside:
Total Small Business Set-Aside.
NAICS Code:
323111, Commercial Printing (except Screen and Books)
Contracting Office Address
The Department of Veterans Affairs
Network Contracting Office 5
Washington DC VA Medical Center
50 Irving Street NW
Washington DC 20422
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 323111, Commercial Printing (except Screen and Books) with a small business size standard of 650 employees. Set-Aside: Total Small Business Set-Aside. SDVOSB s Offerors must be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Network Contracting Office 5, DC VA Medical Center, Washington DC 20422 is soliciting quotations from all businesses to provide Canon Plotwave 3500 MFP Plotter Brand Name or Equal to Canon at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following: (See Attachment 1).

Place of Performance: VISN 05 Medical Center.

Washington DC VA Medical Center
50 Irving Street NW
Washington, DC 20422
Hours of Operation:
The Washington DC VAMC requires the contractor to deliver within 60 days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM. (EST), Monday through Friday.

Government Responsibilities:

No Government Furnished Property (GFP) will be provided.
The Government will provide access to areas and an escort when required by participating Medical Center policy.
The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums
The Government will unilaterally award Task Orders to fund the required services for each facility.
The Contract Specialist for this contract will be:

Mohsin Abbas
Mohsin.Abbas2@va.gov.

The Government Point of Contact for this Requirements will be:

VA POC: Milton McCall
Phone: 202-745-8000 x54091
Email: Milton.McCall@va.gov.
The VA POC for this Purchase Orders will be:

Medical Center
Name
Telephone
Email
DC VAMC
Milton McCall
202-745-8000 x54091
Milton.McCall@va.gov
Attachment 1: Price Quote Contract Line-Item Number (CLIN) Table
Attachment 2: Statement of Work
Attachment 3: Gray Market Prevention Language
Attachment 4: Solicitation Provisions
Attachment 5: Solicitation Clauses

E. Price Schedule:
The contractor must provide a price quote for each CLIN delineated in Attachment 1 to be considered for award. Must provide an authorized distributor letter if you are not the manufacturer with an official quote to qualify.

See Attachment 1: Price Quote Contract Line-Item Number (CLIN) Table

F. Evaluation of Quotes:
The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. IAW SOW, as specified 3, Scope of work Brand Name or Equal to Canon . Must be in our system (IFCAP) when the RFQ will close to qualify for this solicitation. Must provide an OEM authorized distributor letter if you are not the manufacturer with an official quote to qualify for this solicitation and price.

Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.

Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a product that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

G. Clauses and Provisions:
The clauses and provisions for this solicitation are found in Attachment 4: Solicitation Clauses and Provisions. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.

See Attachment 3 & 4: Solicitation Clauses and Provisions
The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.
This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,
Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 PM EST on September 12, 2023. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.

Attachments/Links