REQUEST FOR BIDS
902/906 KINCAID DEMOLITION
Bids are due by 10:00 AM, Tuesday, February 27th, 2024
Prevailing Wages Are Required To Be Paid
Please examine the enclosed sample contract documents and contract specifications carefully so that you will be familiar with the requirements of the Small Public Works Contract.
PROJECT TITLE: 902/906 KINCAID DEMOLITION, W-24-02

DESCRIPTION OF WORK
The abatement, demolition, and removal of the City of Sumner’s 902/906 Kincaid Ave building. The building is approximately 6,000 square feet. This project will consist of the following, including, but not limited to: abatement, demolition, building debris removal. decommissioning and removal of underground oil tank, removal of approximately 700 SY of an asphalt parking lot, removal of approximately 80 SY of concrete sidewalk, and removal of approximately 140 SY of vegetation around the building.
Address: 902/906 Kincaid Avenue Sumner, WA 98390. This is one structure with two addresses.
The work is further described in Exhibit A, attached with this Request for Bids.
STATE CERTIFICATION IS REQUIRED.
Must have proper certifications and licenses for and follow all applicable Federal, State and Local codes and regulations. All work shall be completed in conformance with the City of Sumner Standards.
All work shall be completed in conformance with the 2024 WSDOT Standard Specifications for Road, Bridge and Municipal Construction, DOT Form 224-698 EF, and the City of Sumner Standards.
All work must comply with the current International Building Codes, the Uniform Plumbing Code, and the Washington State Amendments.
All work, equipment and materials shall conform to the 2024 Washington State Standard Specifications, 2018 IBC Chapter 33, and the City of Sumner Development Specifications and Standards.
PROJECT LOCATION:
The work will take place at 902/906 Kincaid Avenue Sumner, WA 98390.
SITE VISIT
A pre-bid meeting will be held on Tuesday, February 20th, 2024, at 11:30 am at the project site. Prospective bidders are encouraged to participate. Attendance of the pre-bid conference is voluntary and the City will not maintain a record of attendance.
ENGINEER’S ESTIMATE
The engineer’s estimate range is $150,000 to $250,000.
ADDENDA
Bidders are responsible to check the Bonfire Project website page at https://mrscrosters.bonfirehub.com/portal/ and the City of Sumner website at http://sumnerwa.gov/ for the issuance of any addenda prior to submitting a bid. Acknowledgement of any addenda issued is required.
BID SUBMITTAL
Bids must be submitted on the enclosed Proposal and be completed in the itemized format for each item of work and material required to produce the finished product(s).
Bids must be emailed to Drew McCarty, Engineering Specialist, at drewm@sumnerwa.gov No later than the bid date and time listed above.
A formal bid opening will not be held. Upon selection of a contractor, a summary of all bids received for this project will be sent to contractors submitting a proposal and will be made available on the City of Sumner website at http://sumnerwa.gov/.
PREVAILING WAGES
This project is subject to all provisions of RCW 39.12. A copy of the applicable prevailing wage schedule will be furnished upon request or can be obtained at Labor and Industries website at
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates .
No payment shall be issued until the City receives a “Statement of Intent to Pay Prevailing Wages” form, approved by the State Department of Labor and Industries from the Contractor and every Subcontractor performing work on the site.
No release of retainage will be made until 45 days after the City receives an “Affidavit of Wages Paid” from all contractors performing work on the site; receipt of releases from the Department of Revenue, Department of Labor & Industries, and the Employment Security Department; and settlement of any liens filed under RCW Chapter 60.28, whichever is later.
INDUSTRIAL INSURANCE (WORKERS COMP)
All Contractors and Subcontractors are required to pay industrial insurance for all employees involved in the performance of the work described herein. Failure to pay will be a breach and justify a demand on the contract bond. This obligation survives final acceptance. Industrial Insurance rates may be found on the web at
http://www.lni.wa.gov/ClaimsIns/Insurance/RatesRisk/default.asp.
INSURANCE
Contractor shall procure and keep in force during the term of this contract Commercial General Liability insurance on an occurrence basis in an amount not less than $2,000,000 per occurrence and at least $2,000,000 in the annual aggregate, including but not limited to premises/operations (including off-site operations), blanket contractual liability and broad form property damage. Prior to the Contractor performing any work under this contract, Contractor shall provide the City with a Certificate of Insurance evidencing the insurance required and, by endorsement to Contractor’s liability policy(ies), naming the City of Sumner, its officers, employees, and agents as Additional Insureds.
The Contractor agrees to repair and replace all property of the City and all property of others damaged by itself, its employees, and subcontractors, and agents.
It is understood that the whole of the work under this contract is to be done at the Contractor’s risk and that the Contractor has familiarized itself with the conditions of excavation, backfill, materials, climatic conditions, and other contingencies likely to affect the work and has made its bid accordingly and that Contractor is to assume the responsibility and risk of all loss or damage to materials or work which may arise from any cause whatsoever prior to completion.
CITY OF SUMNER BUSINESS LICENSE
A current City of Sumner Business License is required from the Contractor and all Subcontractors prior to performing work in the City of Sumner. You may obtain an application by visiting our website at:
http://sumnerwa.gov/living/business/license/
BID AWARD
The contract for this project will be awarded to the lowest responsible bidder based on the quoted price; the bidder’s ability, capacity, and skill to perform the required work within the specified time; the quality of the bidder’s performance of previous contracts or services; and the bidder’s compliance with laws relating to the contracts or services.
The City of Sumner shall issue a contract to the successful bidder. Work may proceed when the following conditions have been met:
The contract has been fully executed by both parties;

• The contract has been fully executed by both parties;
• A Certificate of Insurance together with a CG2010 endorsement of equivalent has been found acceptable by the City Attorney;
• A Contract Bond has been executed;
• A Statement of Intent to Pay Prevailing Wages, approved by the State Department of Labor and Industries has been received from the Contractor and each Subcontractor actively working on the project; and
• A City of Sumner Business License has been submitted by the contractor and each subcontractor providing labor within the City limits.

The City of Sumner reserves the right to reject any or all bids, waive technicalities or irregularities and to accept any bid if such action is believed to be in the best interest of the City.
RETAINAGE
Pursuant to RCW 60.28, a sum of five percent (5%) of the monies earned by the Contractor will be retained.
No release of retainage will be made until 45 days after the City receives an “Affidavit of Wages Paid” from all contractors performing work on the site; receipt of releases from the Department of Revenue, Department of Labor & Industries, and the Employment Security Department; and settlement of any liens filed under RCW Chapter 60.28, whichever is later.
PERFORMANCE & PAYMENT BOND
Pursuant to RCW 39.08.010, Payment and Performance Bond shall be required for this project. If the project is under
$150,000, the contractor may submit a letter on the contractor’s letterhead stating the contractor is electing to have 10% withheld in lieu of a Payment and Performance Bond (See the attached Sample Contract under XV BOND).
PAYMENT SCHEDULE
Upon completion of the project, the City will process a payment to the Contractor in the amount of 95% of the total contract price, provided the City has received all approved Intent to Pay Prevailing Wages forms. The remaining 5% shall be held by the City for 45 days following the City’s acceptance of the project, or until the City’s receipt of all approved Affidavit of Wages Paid forms, required releases and settlement of any liens filed under RCW Chapter 60.28, whichever is later.
TIME OF COMPLETION
Work shall start ten (10) calendar days after execution of the contract and the issuance of a Notice to Proceed. The work shall be substantially completed within thirty (30) working days from the effective start date provided in the Notice to Proceed.
The Contractor shall not work during events held in or near Heritage Park. Project site shall be cleaned up prior to any event. Events include the following:

Mar 24, 2024 / Spring Into Sumner: Farmers Fresh Market @ Heritage Park
April 6, 2024 / Daffodil Parade + Food Trucks & SMSA Beer Garden
April 21, 2024 / Spring Into Sumner: Farmers Fresh Market @ Heritage Park
May 19, 2024 / Spring Into Sumner: Farmers Fresh Market @ Heritage Park
Jun 22-23, 2024 / Rhubarb Days (+ setup on evening of June 21, 2024)
July 12, 2024 / Music Off Main
July 19, 2024 / Music Off Main
July 26, 2024 / Music Off Main

CONTACT PERSON
Drew McCarty, Engineering Specialist at drewm@sumnerwa.gov
ATTACHMENTS:

• Bid Submittal Sheet
• Certificate of Compliance
• Sample “Public Works Small Works Roster Contract”
• Exhibit A – Bid Item Description
• Exhibit B – Hazardous Material Report dated 10/27/2022
• Exhibit C – Site Map