CITY OF SUMNER

REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES

FOR CIP 23-09, TACOMA AVE OVERLAY AND INTERSECTION,

FEDERAL AID NO. STBGUL-3281 (004)

The City of Sumner solicits interest from consulting firms with expertise in providing professional services in the area of civil engineering and municipal public works projects.  Services are expected to last 36 months with the option for the City of Sumner to extend further for additional time and money if necessary. Consultants will be considered for the following project.

The City of Sumner reserves the right to amend the terms of this “Request for Qualifications” (RFQ), to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Prospective consultants will be held to Federal Equal Employment Opportunity (EEO) requirements for federally funded projects and to the Americans with Disabilities Act (ADA) and the Civil Rights Act language adopted by the City of Sumner.

Aspects of this project may be subject to WA State Prevailing Wage rules, filings and requirements.

Project Description

The work to be performed by the consultant consists of preparing engineering design and environmental NEPA permitting for CIP 23-09. The project improves the intersection of Tacoma Avenue and Puyallup Street. The project will plane, repair, overlay, and re-channelize the roadway, adding an eastbound left-turn pocket on Puyallup Street at the intersection, ADA curb ramp upgrades, sidewalk improvements, illumination and installation of traffic signal.  This project has a 20% DBE goal for the design phase of this project.

The City of Sumner reserves the right to retain the services of responsive firm(s) for subsequent phases (R/W, CN) associated with this work, which may require subsequent DBE goals.

Evaluation Criteria

Submittals will be evaluated and ranked based on the following criteria:

1. Qualifications/expertise of the firm with public works infrastructure; experience with projects of similar complexity and function.
2. Qualifications/expertise of the proposed project manager and key staff members
3. Consultant’s approach to the City’s project as demonstrated in a description of their approach to the work.
4. Familiarity with WSDOT/FHWA standards, WSDOT LAG Manual, DBE requirements, City of Sumner standards, relevant codes, and City planning requirements.
5. Ability to perform high quality work, control costs, meet schedules, prepare documentation, and ensure project commitments are met.
6. Past Performance/References.
7. Approach to meet the DBE goal.
8. Ability to perform work on subsequent phases and meet subsequent DBE goals if required.

Selection Procedure

After the deadline for acceptance of proposals, the Statement of Qualifications (SOQ) will be reviewed and evaluated by an Evaluation Committee comprised of, but not limited to, City staff, appointed or elected officials, and individuals chosen by Public Works staff to participate.  The Evaluation Committee will rate written proposals based on the evaluation criteria listed above.

The City will interview the top firms [DF1] as ranked by the Evaluation Committee.  Information from the interviews along with feedback from references will be incorporated into the final rankings.

If a contract cannot be negotiated with the top ranked firm, the City will contact the next firm in line and attempt to negotiate with that firm.  The process will be repeated until an agreement is reached.

Format

The SOQ should describe the composition of the proposed team, the qualifications of the key individuals identified on that team, and the relevant experience of the team on similar projects.  Respondents may include subconsultants within their project team.

The Consultant’s SOQ should include the following information:

1. The proposal should be accompanied by a brief introductory letter stating your firm’s interest in the project;
2. Provide resumes of no more than three (3) key members of the proposed project team inclusive of key subconsultant(s) who will work on this project;
3. List projects of similar complexity and magnitude undertaken and completed in the past ten (10) years and provide references and a phone number for each reference;
4. Reference projects should list the involvement of proposed project team members for whom resumes have been submitted; and
5. Please include a statement of assurance that listed team members, including those of subconsultants, will not be replaced without prior approval of the City.

The SOQ should consist of no more than ten (10) pages.  The cover letter, front and back covers, and section dividers will not be counted in the ten (10) page limit.

Submittal Deadline:

Please submit an electronic version of your Statement of Qualifications in a single .pdf document by email or other electronic means to gursimrans@sumnerwa.gov no later than 2:00 p.m. on October 11, 2023. Hard copy submittals are not required. Any proposal received after the specified date and time may be rejected and may not receive any further consideration by the City.  Postmarks will not be accepted. All questions regarding this solicitation should be directed to Gursimran Singh, Engineering Specialist, at (253) 299-5712 or gursimrans@sumnerwa.gov.

Americans with Disabilities Act (ADA) Information

The City of Sumner in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Gursimran Singh at gursimrans@sumnerwa.gov or by calling 253-299-5712.

Title VI Statement

The City of Sumner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

Dates of Publication:

Courier Herald: September 20 ^th & 27 ^th , 2023

Seattle Daily Journal of Commerce: September 20 ^th & 27 ^th , 2023